Set Up a System
Before clearing off your desk (or your desktop computer), identify where you will be placing everything. That is why creating an organizational system is an important first step. If your work uses a lot of paper, that system should include items like an inbox, a file rack for open projects, file storage for completed work, a recycling bin, and so on. On a computer, you can organize files and documents by date, alphabetically, chronologically, or other similar methods.
Invest in Storage
Even those who work online still need to keep a few important documents and papers in the office. Thus it is always a good idea to invest in quality storage for your home office. A filing cabinet and some shelving are must-haves for any office. For more storage, you can make use of the vertical space in your office. Having taller shelves give you more storage space without crowding your desk area.
Go Digital
Do you feel buried under the paper? Why not try scanning them into digital files instead? A lot of software programs let you easily convert printed documents, invoices, bills, and others into digital files. A good quality scanner or all-in-one machine (printer, scanner, fax) will also be a good investment as well as a shredder to destroy documents you no longer need to keep.
Clear Away Clutter
One of the fastest ways to feel more organized in a hurry is to clear the clutter off your desk or other areas of your office. Do not put items unrelated to your current project on your desk, including office equipment. If possible, also try to create a neatly organized area next to your desk, and move anything you don’t need easy access to into a different room or store inside a cabinet or boxes. When your office is organized, it becomes easier to focus on your work.
Re-think Your To-Do List
Another concern for home offices is keeping track of schedules and deadlines. Choose a system to keep track of everything you need to remember and do. This system could be as simple as a desktop planner. If you want to go high-tech, there are also available apps on your computer or smartphone. It is important to choose a daily to-do list format that works for you, regardless of what others are doing.
Make Time for Organization
After having organized your home office, the next challenging part is to keep it that way. An effective way to do this is to schedule time for it every week. Plot it in your calendar, just like you would any other meeting. And then use that time to shred old papers, go through your inbox, or put away clutter. This way, you can easily maintain your office and enjoy a productive work week.
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